Privacy Policy

Last update: 13/08/2025

Payleute (“us,” “we,” or “our”) is committed to protecting the privacy and security of the highly sensitive information we process on behalf of our clients in the course of providing our Payroll and HR Services (the “Service”).

This Privacy Policy describes how Payleute collects, uses, and discloses personal information when you use our website, interact with us, or utilize our specialized Service.

Our Role in Data Processing

We act as a Data Controller when we collect and process data for our own business purposes (e.g., website visitors, marketing leads, and our direct client contact information).

We act as a Data Processor when we handle sensitive employee data on behalf of our clients (the employers), processing this data strictly according to the client’s instructions and contract.

Information We Collect

Data Processed for Our Clients (as Data Processor)

As part of the Service, we process the following categories of personal information for our clients (your employer or prospective employer). This data is provided by the client, the employee, or other authorized third parties:

  • Identification & Contact Information: Including name, address, phone number, personal and work email address, date of birth, and employee ID.

  • Financial & Payroll Information: Including Social Security Number (SSN), bank account details, tax filing status, salary, wages, deductions, benefits enrollment, and pension information.

  • HR & Employment Information: Including job title, work history, performance reviews, disciplinary records, emergency contact details, health/insurance details (for benefits), sick leave, and vacation balances.

  • Government IDs: Including passport number, driver’s license number, visa/work permit documentation, and National ID/Tax ID (as required for employment and compliance).

Data We Collect Directly (as Data Controller)

We collect data from visitors to our website, prospective clients, and individuals who communicate directly with us:

  • Contact Data: Including name, email address, company name, phone number, and any information provided when you fill out a contact form or sign up for a demo.

  • Usage Data: Including information your browser sends when you visit our website, such as your computer’s Internet Protocol (IP) address, browser type, pages visited, and time spent on those pages.

  • Cookies and Tracking: We use cookies and similar tracking technologies to track activity on our website and hold certain information (see Section 6).

How We Use the Information

Processing for Our Clients (as Data Processor)

We use client employee data solely to perform our contracted services, including:

  • Processing payroll and issuing payments (including tax withholdings).

  • Administering employee benefits (e.g., insurance, retirement plans).

  • Maintaining HR records and managing employee data.

  • Generating required government compliance and regulatory reports.

Use of Data We Collect Directly (as Data Controller)

We use the data collected directly from you for the following business purposes:

  • To provide and maintain the website and our marketing materials.

  • To respond to your inquiries and provide customer support.

  • To improve our website, services, and product offerings.

  • To communicate with you about our Service, updates, and promotions.

Disclosure of Information

Sharing for Service Provision (Processor)

We share employee and client data only as necessary to provide the Service, including:

  • Governmental Agencies: Tax authorities (federal, state, and local), and other regulatory bodies, as required by law for payroll and compliance purposes.

  • Third-Party Service Providers: Banks for direct deposit, benefits administrators (e.g., health or retirement providers), and background check providers, strictly as directed by our client.

  • Client Representatives: The client’s authorized HR personnel, managers, and administrators.

Sharing for Our Own Operations (Controller)

We may share the data we collect directly (e.g., website/contact data) with:

  • Our own Vendors: Providers of hosting, maintenance, marketing, and analytics, under strict confidentiality agreements.

  • Legal Requirements: When required by law, subpoena, or to protect our rights, property, or safety.

Data Security

The security of your data is paramount to us. We implement commercially reasonable security measures designed to protect personal information from unauthorized access, use, alteration, and destruction. These measures include encryption of sensitive data both in transit and at rest, strict access controls, and regular security audits.

Cookies and Tracking Technologies

We use Cookies and similar tracking technologies to track the activity on our Service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Data Retention

We retain personal information for as long as necessary to provide our Service, fulfill the purposes outlined in this policy, comply with our legal obligations (such as tax and employment laws), resolve disputes, and enforce our legal agreements. Data processed on behalf of our clients is retained in accordance with the contracts we have with those clients and the applicable laws governing employment and tax records.

Your Data Protection Rights

Depending on the laws applicable to you, you may have the right to Access (request copies of your data), Rectification (request correction of inaccurate data), Erasure (request deletion of data), and Object to Processing. If you are an employee of a Payleute client, most requests regarding the personal data we process must be directed to your employer first, as they are the Data Controller.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top of this policy. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us.